Student Financial Assistance
The mission of the Office of Student Financial Assistance is to provide financial assistance to qualified students who, without such assistance, would be unable to attend Oakton Community College. To meet this goal, the college participates in a variety of federal, state, and institutional programs. Assistance may be offered to students in the form of grants, loans, on-campus employment, and/or scholarships.
Most federal and state programs are based on the student’s financial need for funds. Eligible students must meet specific criteria as regulated by the federal and/or state government. Most scholarships are non-need based, and the donor and institution determine criteria. Scholarships reward student achievement and encourage student leadership and accomplishments. All financial assistance is available based on appropriate funding. Program requirements may change according to federal, state and/or institutional regulations. Veterans’ benefits are approved by the Illinois State Approving Agency.
Key Program Names
Grants (gift monies, no repayment required)
Federal Pell Grant
Federal Supplemental Grant
Federal Veteran Benefits
Illinois Monetary Award Program Grant
Illinois Veteran Grant
Oakton Community College Scholarships
Student Government Association Legacy Grant
Loans (monies that must be repaid)
Federal Direct Loan
Federal Direct PLUS Loan
Federal Work Study
Application Procedures for Federal and State Assistance
The applicant needs to complete the Free Application for Federal Student Aid (FAFSA) at fafsa.gov. This application must be completed each year. After the Department of Education processes the application, the student will receive electronic notification, the Student Aid Report (SAR). The state of Illinois has an additional financial aid application available for students who are unable to complete a FAFSA. More information can be found at www.isac.org.
All students also are required to complete an Institutional Oakton Community College Financial Aid Application. Some students will need to submit information such as tax transcripts, copies of bank statements, and additional required paperwork. The Enrollment Center will notify the student of documentation requirements.
A standard comprehensive formula is used to determine the amount the student and/or family is able to contribute toward college expenses. If this amount is less than the student’s cost to attend college, the student may receive financial assistance. Students may receive awards in the form of grants, loans, work, or scholarships. The Enrollment Center notifies students of their eligibility.
This application process also must be completed for any student interested in a Federal Direct Loan or a Direct PLUS Loan.
Application Procedures for Oakton Community College Scholarships
Students must complete an Oakton Community College Scholarship Application. One application allows a student to apply for most scholarships. The scholarship application requires information needed to determine eligibility. Scholarship criteria vary. The Enrollment Center will notify students who have been awarded scholarships.
The annual application and FAFSA forms are available in October for the upcoming academic year; and Oakton Community College Scholarship applications are available in January for the upcoming academic year. The FAFSA form is available at fafsa.gov. The Oakton Scholarship application is available at www.oakton.edu.
Applications for veterans’ programs are available at the Enrollment Center or at www.oakton.edu. All new veterans receiving veteran benefits are required to meet with a financial aid advisor to review the VA regulations. A veteran must enroll in an approved Oakton degree, certificate, or transfer program. All courses for which a veteran registers each semester must be applicable to the student’s VA-certified curriculum.
For students using federal veteran benefits, Oakton supports enrollment by reducing financial barriers, including not assessing a late penalty fee, not requiring they secure alternative or additional funding, or not denying their access to any resources available to other students who have satisfied their tuition and fee bills to the institution. Oakton may require these students to produce their VA Certificate of Eligibility, provide written request to be certified, provide all other necessary documents to have their enrollment certified prior to the first day of class, and meet any other institutional policy.
Some specialized Illinois programs have separate applications. Detailed information is available at www.isac.org. Illinois offers various financial aid programs based on merit, need, and/or course of study. Many Illinois programs also require students to complete the FAFSA form.
Continued eligibility for financial assistance is based upon annual application, documentation, financial need, availability of funds, enrollment, and compliance with the Academic Standards for Financial Aid Recipients and/or Federal Veteran Benefits Recipients policies.
Academic Standards for Financial Aid Recipients
This policy ensures successful completion of the student’s academic program. The following standards apply to students seeking federal or state financial assistance:
- Recipients must be enrolled in an eligible Oakton associate degree or eligible certificate program, maintain a cumulative 2.0 (C) grade point average, complete 66.66 percent of the cumulative college credits attempted, and complete the program within 150 percent of hours required for degree/certificate.
- Additionally, students can only receive financial assistance for up to 30 attempted hours of developmental coursework. A student may receive financial assistance one time for a repeated course if the course was previously passed with a grade of A, B, C, D, AS, BS, CS, DS, P or P20.
- Students who have failed to maintain academic progress after two terms are no longer eligible to receive financial assistance. Oakton immediately cancels financial aid for any student who receives a 0.00 GPA as a result of not completing any courses in his/her first semester at Oakton. Due to a student’s unique academic history and application of financial aid, the Office of Student Financial Assistance may determine a student is ineligible for financial aid without advanced notice. Financial aid can be reinstated in a subsequent term once the student meets the conditions for satisfactory progress.
- Any student whose financial assistance is cancelled has the right to appeal. All appeals must be submitted in writing with appropriate third-party documentation and an academic degree plan. Appeal procedures are available at the Enrollment Center. Appeals must be submitted by the published deadline dates (at www.oakton.edu) of the semester for which the student is seeking financial assistance.
Note: If the college determines during the Financial Aid Office’s Satisfactory Academic Progress (SAP) review that a student cannot mathematically complete the required courses for an educational program within the maximum time frame, the student will become ineligible for financial assistance.
Academic Standards for Federal Veteran Benefits Recipients
Students are required to comply with the academic regulations specified by Oakton Community College. All veterans must meet minimal standards of progress. Students must progress in a measurable and reasonable manner toward the successful completion of the declared degree or certificate. Students are subject to the college’s Standards of Academic Progress and must maintain a 2.0 (C) grade point average for all Oakton coursework.
Enrollment must be in an approved Oakton degree, certificate or transfer program. All courses for which a veteran registers each semester must be applicable to the student’s VA-certified curriculum.
Veterans must notify the Enrollment Center and Student Financial Assistance immediately and in writing if they withdraw or stop attending classes. All changes in enrollment must be reported.
Federal Financial Assistance Refund Policy (Title IV)
In accordance with federal regulation, when Title IV recipients withdraw from or fail to successfully complete all courses during the period of enrollment for which they were charged, the college must review the charges. Title IV funds will be returned to the appropriate financial aid program(s), if the college determines a refund is appropriate. Determination of refunds is based on current federal regulation that requires financial assistance to be adjusted to percentage of time attended. This policy does not apply to students who attend up to or beyond 60 percent of the term.
This refund policy does not apply to students who withdraw from individual classes. For more information contact the Enrollment Center.
Students must have financial assistance eligibility determined by the college before tuition payment may be deferred. All scholarship and financial assistance awardees, and veterans using benefits, must enroll in the Financial Aid EZ Pay Payment Plan, even if tuition and fees are covered in full. More information is available at the Enrollment Center or www.oakton.edu.
Registration for all classes, including late-starting classes, must be completed prior to a predetermined date each semester; students must be registered in order for the course credit hours to be included in the amount of financial aid a student is eligible to receive. The specific date is published in the annual financial aid handout titled Student Financial Assistance Information and on the financial aid web page. Financial aid payment cannot be increased for students who register for classes after the deadline.
Students who do not attend courses or withdraw from late-starting classes after calculation of their financial aid payment will need to repay financial aid that they are no longer eligible to receive.
The Office of Student Financial Assistance provides the following Internet sites for additional information:
Office of Student Financial Assistance Information and Scholarship Application: oakton.edu/finaid
Federal Information and Application: fafsa.gov
Illinois Information and Applications: www.isac.org
Federal Veterans Information: benefits.va.gov